The student identification process is a priority task that can be demanding and stressful, especially during peak enrollment periods, when a great deal of effort is required to ensure that students receive their IDs on time. However, with the latest card issuing and printing technology, this process can be quick and easy. Below, we explain how to optimize the delivery of ID cards at the beginning of the school year or academic semester.

In general, the process of student carding results in long lines of students to receive their identification, generating inconvenience, loss of time and a negative experience with many frictions in the process, which to be optimal requires conceiving it not only as the printing of the card, but all the previous steps to obtain the identification must be taken into account, such as enrollment or data capture, the functionalities that the card provides, the security elements and finally the issuance of the document.

Optimization of the student enrollment process

Practically all educational institutions manage a centralized process of data capture and card printing, which generates congestion, lines and in general a slow and annoying process for users. The root of the problem lies in the way the process is conceived, since it is done in a centralized manner. However, concepts such as “decentralized enrollment” can be managed in places where students are naturally present: classrooms or cafeterias. Decentralized enrollment” in the places where students are naturally present: classrooms or cafeterias, and once the enrollment (data capture) is done, the card is printed without the need for the student to be present.Once the enrollment is done (data capture), the card is printed without the need for the student to be present, who can pick up the card the next day, avoiding long waiting lines.

Steps for an optimized student enrollment process

1. Decentralized data capture: With a cloud-based software connected to the ID card printer, data and photographs can be captured anywhere and with various devices such as cell phones, tablets or laptops, with data or internet connection, allowing the quick creation of an ID, thus having multiple enrollment points in the educational institution, avoiding congestion of students in this step of the process. This scheme also allows the people in charge of capturing the data to do this process in the natural place where the students are located without having to make them travel to the centralized point.
2. Information security: user data is encrypted from the moment it is captured, guaranteeing the security of the information throughout the process.
3. Issuance of the card from any of the mobile enrollment stations: any of the data capture stations can send the printout to the card machine with which the software is configured.
4. Agility in the printing and delivery of ID cards: the software’s cloud connectivity also allows multiple printers to be connected and issue ID cards immediately.

Having the most modern ID card printing technology allows you to fulfill these steps and offer a 5-star user experience to your students. allows you to fulfill these steps and offer a 5-star user experience to your students, guaranteeing that the process of card issuance is agile, flexible and secure, ensuring that students get their IDs quickly.

The most advisable thing to do when making your educational ID cards is to consult an expert in physical and digital identification solutions such as Intexus that can guide you about the optimization of the process, security levels and elements that should be included in your educational IDs. Contact us for offer a 5-star experience to your users.